A thorough move-in and move-out inspection is one of the best ways California landlords can protect themselves from security deposit disputes. Under Civil Code Section 1950.5, landlords must offer tenants an initial inspection before move-out upon request, along with an itemized list of any deficiencies — and having a documented record of the unit's original condition makes that process far easier to defend if a dispute ends up in small claims court.
This two-page checklist covers every major room and system — living areas, bedrooms, bathrooms, appliances, plumbing, HVAC, smoke and CO detectors, and exterior areas — with space to record condition at both move-in and move-out, plus notes on any damage. It ends with signature and date fields for both parties at move-in and move-out, creating a clear paper trail.
Fill it out together with the tenant at move-in, keep a signed copy, and repeat the same walkthrough at move-out to compare condition side by side.
California Move-In/Move-Out Inspection Checklist
Free two-page fillable PDF · Civil Code Section 1950.5
Open Fillable PDFOpens in your browser or PDF app. Download a copy to preserve completed fields.
Keep inspection evidence and deadlines together
LeaseConnectPro stores your move-in/move-out photos and checklists alongside the 21-day security deposit countdown — so your documentation and your deadline live in one place.
Get LeaseConnectProFrequently Asked Questions
Is a move-in/move-out inspection legally required in California?
California law doesn't mandate the initial walkthrough itself, but landlords must offer tenants an inspection before move-out upon request, with an itemized list of deficiencies, under Civil Code Section 1950.5. Documenting condition at move-in is a widely recommended best practice to support that process.
Who should be present for the inspection?
Ideally both the landlord (or agent) and the tenant, so both parties can sign off on the recorded condition and avoid later disputes.
Should I take photos in addition to this checklist?
Yes — photos or video timestamped alongside this checklist provide stronger evidence if a security deposit dispute arises.
How does this relate to the 21-day security deposit deadline?
After move-out, landlords have 21 days to return the deposit or provide an itemized statement of deductions. A completed move-out checklist showing damage helps justify any deductions taken.
Learn more in our California inspection checklist guide and 21-day security deposit guide.
This checklist and page are for general informational purposes and do not constitute legal advice. Check applicable local ordinances and consult a licensed California attorney for guidance specific to your property.